HCM Software for Healthcare - Empeon (2024)

General Healthcare Terms & Acronyms

CDPAP:Consumer Directed Personal Assistance Program

CHHA:Certified Home Health Agency

CNA:Certified Nursing Assistant

EHR:Electronic Health Record

EMR:Electronic Medical Record

EVV:Electronic Visit Verification

HCBS:Home and Community-Based Services

Used for budgeting/scheduling

HPPD:Hours per patient day

LHCA:Licensed Home Care Agency

LNHA:Licensed Nursing Home Administrator

OPWDD:Office for People With Developmental Disabilities

  • The Centers for Medicare and Medicaid Services (CMS) has long identified staffing as a vital component of a nursing home’s ability to provide quality care — that’s why it’s used in the Nursing Home Five-Star Quality Rating System.
  • Section 6106 of the Affordable Care Act (ACA) requires facilities to electronically submit direct care staffing (including agency and contract staff) and census information on a quarterly basis. CMS has named their reporting system the Payroll-Based Journal (PBJ).
  • Staffing information is also posted on the CMS Nursing Home Compare website to help consumers understand the differences in levels of care and staffing in nursing homes.
  • The PBJ reporting requirements mean that organizations must track additional information about their staffing, including hours worked for each individual as well as position and pay classification worked.

PCA:Personal Care Assistant

RN:Registered Nurse

SNF:Skilled Nursing Facility

General HR Glossary Terms

ACA:The Affordable Care Act

ATS:Applicant Tracking System

  • COBRA gives workers and their families the right to choose to continue group health benefits for limited periods of time if they lose their benefits because of job loss, reduction in hours worked, transition between jobs, death, divorce, and other life events. President Ronald Reagan signed COBRA into law on April 7, 1986.

DBA:Doing Business As

  • The Department of Labor administers federal labor laws to guarantee workers’ rights to fair, safe, and healthy working conditions. These laws include minimum wage and overtime pay, unemployment insurance, and protection against employment discrimination.

-An Employee Assistance Program (EAP) is a voluntary, work-based program that offers free and confidential assessments, short-term counseling, referrals, and follow-up services to employees who have personal and/or work-related problems.

  • Equal Employment Opportunity (EEO) laws prohibit specific types of job discrimination in certain workplaces.
  • An FEIN is used by the IRS to identify a business entity. Also known as a Federal Tax Identification Number. Sometimes referred to as EIN (Employer Identification Number).
  • The Family and Medical Leave Act of 1993 (FMLA) is a United States federal law requiring covered employers to provide employees job-protected and unpaid leave for qualified medical and family reasons. President Bill Clinton signed the FMLA into law on February 5, 1993.

FSA:Flexible Spending Account (healthcare benefit)

FT:Full Time

A full-time equivalent employee is a summation of part-time employees that are equal to one full-time employee. Full-time employees are defined as working an average of 30 hours per week or 130 hours per calendar month. The FTE count is calculated by adding up the hours worked by part-time employees during the month and dividing by 120. The total is added to the number of full-time employees to determine if an employer is an Applicable Large Employer (ALE).

HCE:Highly Compensated Employee

HCM is a set of practices related to employee staffing that considers people as human capital—assets whose current value can be measured and whose future value can be enhanced through investment.The term “HCM system” has become an umbrella term for integrated software designed for employee records and human capital management processes. Also known as an HRIS or an HRMS.

The HIPAA protects health insurance coverage for workers and their families when they change or lose jobs and requires the establishment of national standards for electronic health care transactions and national identifiers for providers, health insurance plans, and employers. Bill Clinton signed the HIPAA into law on August 21, 1996.

HR:Human Resources

Strategic HRM is the practice of identifying a company’s current and future HR needs and then attracting, developing, rewarding, and retaining employees for the benefit of both the employees and the business. HR departments that practice strategic HRM interact with other departments within the business to create strategies that align with the other departments’ objectives, as well as those of the entire organization.

Health Savings Account (HSA) funds can be used for qualified medical expenses and are wholly owned by the employee. Those funds are not subject to certain taxes at the time of deposit. When they pair the HSA with a high-deductible health plan (HDHP), employees contributing to an HSA are given a certain level of personal control over their spending on health care costs.

KPI:Key Performance Indicator

LMS:Learning Management System

LOA:Leave of Absence

You’ll see the terminology used when setting up accrual plans (PTO policies) and benefits plans, as people who have been at the company longer will accrue PTO at a higher rate typically and companies may contribute more to health plans for employees who have been at the company longer

LTD:Long-Term Disability

A non-exempt employee is entitled to overtime pay when they work more than 40 hours in a week. Overtime pay is equal to 1 ½ times the employee’s regular rate of pay.

OE:Open Enrollment (for benefits)

OSHA is an agency under the U.S. Department of Labor, which was created when President Richard Nixon signed the Occupational Safety and Health Act of 1970 into law on December 29, 1970. OSHA’s mission is “to assure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education, and assistance.” Learn more at: https://www.osha.gov

OT:Overtime

PIP:Performance Improvement Plan

PM:Performance Management

PT:Part-Time

PTO:Paid Time Off

“The Society for Human Resource Management (SHRM) is the world’s largest HR professional society, representing 285,000 members in more than 165 countries.” Learn more at: https://www.shrm.org

STD:Short Term Disability

T&A:Time and Attendance

TLM is the process of tracking, managing and allocating hours worked by employees. TLM can also be a module in a more robust HRIS software package.

W-2:Income tax form issued by employers

W-4:Federal Income Tax withholding form

Workers’ compensation, commonly referred to as “workers’ comp,” is a government-mandated program that provides benefits to workers who become injured or ill on the job or as a result of the job. It is effectively a disability insurance program for workers, providing cash benefits, healthcare benefits, or both to workers who suffer injury or illness as a direct result of their jobs.

HCM + Payroll Acronyms

ACA:The Affordable Care Act

ATS:Applicant Tracking System

COBRA gives workers and their families the right to choose to continue group health benefits for limited periods of time if they lose their benefits because of job loss, reduction in hours worked, transition between jobs, death, divorce, and other life events. President Ronald Reagan signed COBRA into law on April 7, 1986.

DBA:Doing Business As

The Department of Labor administers federal labor laws to guarantee workers’ rights to fair, safe, and healthy working conditions. These laws include minimum wage and overtime pay, unemployment insurance, and protection against employment discrimination.

An Employee Assistance Program (EAP) is a voluntary, work-based program that offers free and confidential assessments, short-term counseling, referrals, and follow-up services to employees who have personal and/or work-related problems.

Equal Employment Opportunity (EEO) laws prohibit specific types of job discrimination in certain workplaces.

An FEIN is used by the IRS to identify a business entity. Also known as a Federal Tax Identification Number. Sometimes referred to as EIN (Employer Identification Number).

The Family and Medical Leave Act of 1993 (FMLA) is a United States federal law requiring covered employers to provide employees job-protected and unpaid leave for qualified medical and family reasons. President Bill Clinton signed the FMLA into law on February 5, 1993.

FSA:Flexible Spending Account (healthcare benefit)

Payroll Terminology

An acronym for Automated Clearing House, ACH refers to an electronic network dedicated to credit and debit transfers. These transfers often include payroll direct deposits.

The IRS defines an independent contractor as any worker who is self-employed, as opposed to traditionally employed by a company. In terms of payroll, independent contractors are significant in that they do not require money to be withheld for Social Security or Medicare.

Any time a predetermined amount of money is taken from an employee’s check at the end of the pay period, it is referred to as a deduction. Most often, deductions are made for items such as health benefits and union dues.

Disposable earnings refer to any wages that are left over after all government taxes and defined deductions have been taken out of the paycheck. This amount is then used to determine the level of pay subject to garnishment or child support withholding.

These employees are paid a salary (not an hourly rate) and must perform executive, administrative or professional duties. They are not paid overtime rates for hours exceeding 40 in a week.

Withholding refers to the federal income tax amount taken out of your employee’s paycheck. The specific amount of federal taxes your company withholds from an employee’s regular pay is based on two main factors: their earnings and the information provided on their W-4 form.

The Federal Insurance Contributions Act (FICA) mandates a payroll tax to be imposed on both employees and employers. This tax is then used to fund such programs as Social Security and Medicare. The amount an employee pays in payroll taxes over the course of his or her career may be indirectly related to the level of benefits for which he or she is eligible.

Form 1099NEC refers to a set of tax forms used to report income outside of traditional employee wages. This form is most often used by freelancers and independent contractors. Unlike the Form W-2, Form 1099NEC does not require a company to withhold taxes or other deductions.

Fringe benefits are additional services, goods, or experiences given to employees beyond their regular wages, and they are subject to taxes. Examples of taxable fringe benefits include using a company car for personal activities, wellness program incentives like gym memberships, gift cards, and prizes or awards. Even small amounts like a $100 gift card must be reported as taxable income by employees.

When an employee’s wages are garnished, he or she is forced to forfeit a given portion of the paycheck to a debtor. Garnishments are most common for employees who have failed to pay their debts (such as student loans) and for child support payments.

The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 mandates that employers report new hires and rehires to state agencies and any other required agencies within a certain time frame following the date on which the new employee was first hired. States use this information to enforce laws and benefits such as welfare assistance and fraudulent use of collecting unemployment insurance.

Under normal circumstances, payroll processing takes place at the predetermined end of a pay period. However, if an employee is hired, promoted or terminated, that payroll may begin or end in the middle of the usual pay period. In this situation, the partial pay system is used. For salaried employees, the partial pay rate can be calculated by dividing the annual salary by the number of work days in one year.

The term “pay period” refers to the frequency with which an employer chooses to pay employees and contractors. Common pay periods include weekly, bi-weekly and monthly. The chosen pay period is defined by its beginning and ending dates.

A 401(k) plan allows employees to contribute a portion of their salary on a pre-tax and/or post-tax basis for retirement. It is common for employers to offer a matching contribution to encourage participation, typically up to a certain percentage.

The term 403(b) plan refers to a retirement account designed for certain employees of public schools and other tax-exempt organizations.

If an employee has not received compensation for hours worked in a previous pay period, the employer may be required to provide retroactive pay, also called back pay, outside of the originally schedule pay period. Retroactive pay can apply to both hourly wages and overtime earnings.

When employees are terminated through no fault of their own, they may be eligible for a special payment known as severance pay. This is designed to tide recently terminated employees over until they are able to obtain employment again.

SSN stands for Social Security number, or the code assigned by the Social Security Administration to every American’s social security account. Applicants cannot gain employment without providing this number.

Supplemental wages include any earnings employees incur outside of the agreed-upon pay rate. These wages may include tips, commissions and bonuses. Supplemental wages are taxed differently than regular wages.

A specific amount that companies can subtract from the taxes they owe to the government. Businesses can lower the amount of taxes they need to pay by applying tax credits. Examples of tax credits for businesses include: Disabled Access Credit, Employer-Provided Child Care Facilities and Services Credit, Work Opportunity Tax Credit and Employee Retention Credit.

In payroll processing, withholding involves deducting money from an employee’s salary to fulfill government requirements. Withholding may also take place in order to siphon a portion of an employee’s paycheck to alternative causes (such as union dues), but these deductions must be approved by the employee in question.

HCM Software for Healthcare - Empeon (2024)

FAQs

What software is HCM? ›

HCM (human capital management) software is an integrated suite of technologies that can help businesses manage their employees, from hire to retire.

What is HCM HRIS software? ›

What is HCM Software? Human Capital Management (HCM) utilizes the same processes of HRIS and includes talent and workforce management. An HCM solution puts an emphasis on a strategic approach to managing employees. Some areas HCM software covers include: Talent acquisition.

What is Workday HCM software? ›

Human Capital Management. Workday HCM is built from the ground up and delivered in the cloud. It is the only global enterprise application that unifies human resources, benefits, talent management, payroll, time and attendance as well as recruitment.

Is there an Empeon app? ›

A free app for Android, by Empeon.

What is Empeon? Empeon is a comprehensive human capital management company, that provides SaaS that allows you to focus on the growth of your business.

Is Kronos an HCM system? ›

Kronos HCM (Human Capital Management) is a comprehensive platform for managing workforce needs. It offers a cloud-based solution encompassing time and attendance tracking, performance management, talent acquisition, onboarding, and payroll processing.

Which is the best HCM? ›

The Best HCM Software of 2024
  • Paycor: Best overall.
  • monday.com: Best free HCM software.
  • BambooHR: Best for recruiting.
  • Rippling: Best for ease of use.
  • Oracle Cloud HCM: Best for customization.
  • Workday: Best for intuitive layout.
  • TriNet: Best for reporting.
  • ADP Workforce Now: Best for payroll integration.
Mar 18, 2024

What is the difference between HR and HCM software? ›

HRM software provides core HR needs for small and mid-sized businesses. HCM solutions, on the other hand, cover a wider range of functions across the entire employee lifecycle and are designed to support the global compliance and international payroll needs of large enterprises.

Is Workday a HRIS or HCM? ›

What market segment does Workday serve best? Workday is considered an Enterprise HRIS, catering to large organizations with more than 1,000 employees.

Is ADP an HCM? ›

ADP HCM Managed Services is a fully integrated solution for managing your end-to-end HR, payroll and taxes, talent, benefits, and time and labor responsibilities so you can focus on strategic growth.

Is Workday HCM easy to learn? ›

The time to learn Workday depends on your training program. With the assistance of free tutorials, you can learn the workday basics in 2-3 days, but additional training is required to understand Workday core concepts.

Which is better Workday or Oracle HCM? ›

With a full cloud solution, you can receive a consolidated perspective of your whole organization and focus your time and resources on what is most important to your company. In comparison to Workday, Oracle provides a more comprehensive, fully integrated HCM Cloud solution.

Is Workday a HCM or ERP? ›

Human Capital Management (HCM): Workday HCM software supports a range of critical HR functions, including HR Management, Benefits Administration, Talent Management, Workforce Planning and Analytics, Big Data Analytics, Recruiting, Project and Work Management, Payroll Solutions, and Time Tracking.

Is Empeon legit? ›

Empeon has a 'excellent' User Satisfaction Rating of 92% when considering 7 user reviews from 1 recognized software review sites.

How does Empeon work? ›

Empeon Hub is a comprehensive employee management and payroll software that many companies use to streamline their HR and payroll processes. It provides a secure and efficient way to manage employee information, including pay stubs.

How to request PTO on Empeon? ›

One of the many features that the Empeon Employee Self Service (ESS) portal offers is the "Time Off Request and Approval" feature. With this feature, employees can request time off directly from within the ESS hub and employers can then review and approve/deny those requests.

Is SAP a HCM system? ›

SAP provides innovative human capital management (HCM) solutions to address your critical workforce transformation needs.

Is HCM part of Oracle ERP? ›

Oracle's Human Capital Management (HCM) and Enterprise Resource Planning (ERP) applications share enterprise structures and workers. The single source of truth eliminates the effort, risk, and timing differences inherent in custom integrations. In our experience, customers often implement HCM before ERP.

Is Workday HCM or ERP? ›

Workday is a leading cloud-based human capital management (HCM), financial management solutions, and enterprise resource planning (ERP) provider. It helps companies in diverse industries optimize business processes and operations.

Is Oracle HCM the same as PeopleSoft? ›

No, Oracle HCM Cloud and PeopleSoft are two different solutions Oracle offers. Oracle HCM Cloud is a modern, cloud-based solution, while PeopleSoft is an enterprise-grade solution that can be deployed on-premise or as a hosted solution.

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